Abstract FAQ

Does the presenting author have to be a member of ASM?
ASM Membership is not required to submit an abstract; however it is required if you would like to apply or request a Minority Award or a Student Travel Grant.


If no author is an ASM member, can we submit an abstract?

ASM Membership is not required to submit an abstract; however it is required if you would like to apply or request a Minority Award or a Student Travel Grant.


Should the presenting author be the submitter of the abstract?

Whenever possible, yes. Contact information is collected for the submitter and the presenting author. ASM prefers to correspond with the individual who will actually be presenting the abstract, if accepted. This policy ensures that the presenter knows when and where to present the abstract.


The abstract I submitted has three authors from two different affiliations but my on-line view of the author block of my abstract shows three different affiliations. Did I do something wrong?

Yes. If you and your co-authors come from more than one affiliation, be sure to type common affiliations in exactly the same manner. Review the author block when displayed to see if the correct numbers of affiliations are displayed.


If I am submitting through ASM’s website, how should I organize the research in my abstract?

Your abstract may be written without the use of the following bolded headers (Background, Materials, Results, Conclusion). However, your abstract should include a one to two sentence introduction, the description of the methods used, the results obtained, and a conclusion with inclusion of its significance.


If I am submitting through ASM’s website, how can I save a copy of my abstract submission?

We recommend that you prepare your abstract in your word processor before going to ASM’s web page. Once at the web page, fill out the category, authors, affiliations, presenting author information, etc. Attach your abstract as a word processing file when directed. You may also print a copy of your submission while on the web site using the link available.


What font and point size should I use?

A Times New Roman Font is recommended. Avoid use of fonts specific to the word processing program you use. This is particularly true for symbols as some character sets do not translate well resulting in lost information. Point size is not critical since all submissions will be similarly formatted for publication.


Is there a limit on how long my abstract can be?

Yes. Your abstract may have a maximum limit of 2,000 characters which includes abstract text (spaces not counted). Tables, graphics, titles, authors and institution are not included in the count. A Times New Roman font is recommended.

Please note that an additional entry line has been added to the electronic submission to accommodate credits, footnotes, etc., a character limit of 100 is applied to this field but does not count towards the character count of the abstract body.


Should I put the abstract title, authors, and affiliations in the body of my abstract?

No. These will be picked up from other entries you made during the submission process.


How do I know that my abstract submission was received?

The Abstract Submission system will provide a control number as soon as you complete the affirmations and provide a title for your abstract. As you complete individual steps in the process, the system will display the results. At the end of the process, a final summary page will be immediately displayed with all information successfully received.  You may edit your abstract until the SUBMISSION DEADLINE of Tuesday, January 27, 2015, 11:59 p.m. EST. Thereafter, no further changes can be made.


The summary page states that my abstract is complete. Does this mean that my abstract has been accepted?

No. Abstracts assigned to review committees in January and disposition letters will be emailed the week of March 2, 2015


If my abstract is rejected, can I address the reviewer’s concerns and ask for a new review?

No, abstract rejections are final. If you prepare an abstract that follows the rules and guidelines for submission, then your abstract stands an excellent chance of being accepted. If you do not follow the rules and guidelines, it will be rejected.


What is the deadline for withdrawal without penalty?

To withdraw your abstract without incurring a penalty, you must do so by March 13, 2015. You can withdraw your abstract by sending an e-mail, fax, or letter to the ASM Meetings Department.


If I have more than one abstract to present, how can I guarantee that they will not be scheduled in conflict?

For a meeting of this size, it would be impossible for the Committee to consider special scheduling concerns; therefore, the General Meeting Program Committee has ruled that each presenter may present only one abstract at asm2015. An individual should never be listed as the presenting author on more than one abstract.


If a colleague from my lab is also submitting an abstract, can we request that they be presented together?

The size of the meeting and the number of presentations do not allow submitters to make special requests in abstract presentation.


How large can my poster be?

The Poster Board used at asm2015 has a maximum usable surface that is 40 inches (1.0 meters) tall by 88 inches (2.2 meters) wide. Posters can be any size up to this maximum.


If my abstract has been previously published in any journal, will my abstract still be accepted for asm2015?
Your abstract will not be accepted if your abstract has been previously published in a national or international scientific journal prior to May 30, 2015.


If I am presenting my Poster at an ASM Branch Meeting, does this disqualify me from presenting at asm2015?

There are no restrictions on presenting an abstract at another meeting, local, state, national or international ASM Branch meetings prior to asm2015.


I am planning to submit an abstract for consideration to the Program Committee for the ASM Conference for Undergraduate Educators (ASMCUE). Does this meeting qualify as an allied meeting?

There are no restrictions on presenting an abstract at another meeting national or international prior to asm2015.