Abstract Guidelines

Summary of Submission Steps

ASM Membership is not required to submit an abstract; however it is required if you would like to apply for or request a Minority Award or a Student Travel Grant.

 

Step One: Login
Please use your ASM Single Sign On (SSO) login credentials. If you forgot your username/password or to confirm that you have a Single Sign On (SSO) account, press the "Password Reminder" link on the homepage of the submission site. If you do not have an ASM Single Sign On (SSO) account, you may create one by following the link on the homepage of the submission site.

Step Two: New Submission
Click the "New Submission" button to begin the abstract submission process.

Step Three: Affirmations
In order to proceed with the abstract submission, your agreements with the following statements are required.

  • All authors are aware that their names appear on this abstract.
  • The research represented by this abstract has not been accepted for publication in a journal or in an international scientific journal as of the date this abstract was completed on the OASIS system.
  • If accepted for poster presentation, the presenting author agrees to place this poster on the assigned poster board for the entire time allotted for viewing and it will be removed at the time specified.
  • If accepted for oral presentation, the presenting author agrees to present the abstract during the scheduled time/date.
  • The presenting author will keep ASM informed of any changes to the contact information provided.
  • The author identified as the presenting author of this abstract submission is not identified as the presenting author on any other abstract submitted to the 2015 General Meeting.
  • I understand that if this abstract is withdrawn after March 13, 2015, or if one of the authors does not appear to present an accepted abstract, a penalty may be incurred prohibiting the presenting author from presenting papers at ASM-sponsored meetings for a period of up to three years.

Step Four: Title
Please use a short and concise title that indicates the content of the abstract.

  • Capitalize the first letter of each word except prepositions, articles and species names.
  • Title is not included in the total character count of 2000.
  • Do not place a period at the end of your title.
  • Do not place hard returns in your title.
  • Italicize scientific names of organisms by highlighting the term and clicking the online format tool bar for italics (example: "Staphylococcus aureus" will appear as Staphylococcus aureus). For therapeutic agents, only generic names may be used (NO trade names are permitted in abstract titles).
    • Examples of a properly formatted title:
      • Cryptococcus neoformans in Black, White and Color
      • Real Time PCR Assay for G. destructans Identification in Fungal Cultures and in Bat Tissues
      • In Vitro and In Vivo Characterization of Orf6, a Putative Thioesterase



Step Five: Primary Author
Authors, groups and institutions and spaces are not included in the 2000 character limit.

Author's names will be displayed using first initial(s) and full last name. Presenting authors will be displayed in bold type (e.g. J. Smith, W. S. Brown, and R. A. Jones).

Each institution and author will be referenced with superscript numbers and include the institution’s city, two-letter state/province abbreviation and country.

The General Meeting Program Committee has ruled that each presenter may present only one abstract at asm2015. An individual should never be listed as the presenting author on more than one abstract.

Please note that ASM will correspond with the presenting author only. Changes in the presenting author must be communicated to ASM. It is the responsibility of the presenting author to contact all co-authors with the disposition and scheduling of the abstract. The complete address of the presenting author is required in order to assure that correspondence arrives promptly and easily.

Step Six: Co-Authors, Groups, Additional Institutions
(The authors, groups, institutions, and spaces are not included in the 2000 word limit.)

Click "Add a Group" or "Add an Author" for each co-author or group. Institutions and email addresses should be entered for each author. If you wish to add multiple institutions for an author, click the "ADD INSTITUTION" link below the respective author's name. Each institution and author will be referenced with superscript numbers and include the institution's, city, two-letter state abbreviation and country (DO NOT enter department, division, zip code, etc.).

Click the "Continue" button.

Step Seven: Topic
For purposes of review and programming, abstracts are divided into topical categories. Selection of the most appropriate topic category is important as it determines who reviews your abstract.

Please carefully read the descriptions of the Divisional Categories to ensure that your abstract fits the category you select. The asm2015 Program Committee reserves the right to reassign your abstract to a more appropriate category.

Step Eight: Keywords
Keywords are completely independent of each other and should be able to stand alone in the index. Words should be lowercase, except for genus names and proper nouns. For Greek characters, please spell out names. Organisms will be italicized in final publications. Enter up to three keywords.

Click the "Continue" button.

Step Nine: Abstract Text (included in the 2000 character limit - spaces are not counted)
Your abstract may have up to 2000 characters, which does not include title, authors, affiliations, abstract text, tables, and graphics. Spaces are not counted. Do NOT include abstract title, authors or keywords in abstract text. Abstract text may be submitted using either of the following methods: Copy/paste, direct entry keystrokes, or file upload. Your abstract may be written without the use of the following bolded headers (Background, Materials, Results, Conclusion).  However, your abstract should include a one to two sentence introduction, the description of the methods used, the results obtained, and a conclusion with inclusion of its significance.

Tables:

  • Once your abstract text is saved, you will be given the opportunity to add a graphic or table.
  • The recommended table size is 5 columns by 8 rows.
  • Table Generator: Limit of 5 columns and 8 rows. Use tab to move between cells. Online instructions are available as you proceed.
  • Tables will not be adapted for publication.

Graphics:

  • The recommended graphic size, to optimize resolution, is 2 inches wide by 3 inches tall and 300 DPI.
  • The graphics are submitted separately, subsequent to abstract text.
  • Graphics will not be adapted for publication.

Step Ten: Oral Abstract Presentation
To be considered a Young investigator, you must be a graduate student, post doctoral student or an assistant professor. If you meet that criteria, you are invited to submit an abstract for consideration as a 15-minute oral presentation during one of the afternoon symposia (excluding the Diagnostic Microbiology and Epidemiology Track).

There are up to four (4) oral abstracts presentations in each afternoon symposium. Symposia are scheduled from 2:00 p.m. to 4:30 p.m. on Sunday, May 31, Monday, June 1, and Tuesday, June 2.

Step Eleven: Travel Award/Grant Information and Letter of Recommendation
Four types of travel awards/grants are available, the ASM Student Travel Grant, the Richard and Mary Finkelstein Student Travel Grant, the Carlyn Halde Latin American Student Travel Grant, and the ASM General Meeting Minority Travel Award. Please select if you wish to be considered for a travel award/grant, if you meet the criteria.

A letter of recommendation will be required when applying for the Student Travel Grant and Richard and Mary Finkelstein Student Travel Grant.

  • When uploading the letter of recommendation, name the document by writing the division letter which your abstract was submitted, example (Div. Q), the abstract control number 15-A-115-GM-ASM (115), then the last name and first initial of the student (Trower, L.)

Step Twelve: Review Your Work
It is very important that you review you work to proof accuracy of all elements of the submitted abstract including spelling and figures. Ensure that the character count is within the 2000 character limit and that all submitted tables and graphics are completely submitted and appear in the abstract text to guarantee that the abstract submission process is complete.

 

In Addition to the Abstract Guidelines there are Abstract Guidelines for Divisions C, F, L, V, Y and AA (Divisional Group I)

Writing abstracts is a significant effort on your part; reviewing them is a lot of work too. These guidelines are intended to help you decide whether your abstract is suitable for submission to Divisions included in Divisional Group I for the ASM General Meeting.

  1. The abstract must contain data from a specific, discrete study. Abstracts that are general descriptions of new products, managerial innovations, etc., will not be accepted.
  2. The data will, in almost every case, be quantitative. Even historical and epidemiological abstracts will typically contain numbers, rates, and trends. Subjective end-points should be quantified with survey data; multiple independent assessments of results compared on a Likert scale, or similar mode of analysis.
  3. For Divisional Group I, data are almost always from clinical samples. Assessment of the limit of detection of a new diagnostic technology with cloned, recombinant or synthetic material is unlikely to be accepted unless the technology is truly revolutionary. It rarely is.
  4. Data must be objectively gathered, inclusive of the data in the study, and objectively analyzed and reported. Abstracts that read like advertisements will be rejected.
  5. The major exception to the above rules is case reports. Case reports must be truly remarkable for acceptance.
  6. If you’re wondering whether to submit an abstract to Division C or another Division; ask: “Does this abstract concern a diagnostic test or procedure?” If so, send it to Division C; if not, send to another division.

 

ASM Copyright Policy

In consideration of ASM’s acceptance of the abstract and any other materials that attendee may submit to ASM in connection with an ASM meeting or conference (the “Presentation Materials”), attendee grants ASM a royalty-free, nonexclusive worldwide license to use, modify, publish, reproduce, prepare derivative works, distribute, publicly display, and archive the Presentation Materials, in whole or in part, in all forms of print and electronic media, for commercial or noncommercial use.  Under this license, attendee also grants ASM permission to sublicense to others any or all of the aforementioned rights.


Attendee understands that he/she retains ownership of the Presentation Materials; however, attendee further understands that ASM shall own and retain all intellectual property rights in any printed or electronic collection or compilation of Presentation Materials in whole or in part.


By submitting the Presentation Materials, attendee represents and warrants that the Presentation Materials are original to attendee or that he/she has the right to use such Presentation Materials, and that the Presentation Materials do not contain any material that will violate the copyright or any personal, proprietary, or other right of any person or entity.  Attendee is responsible for obtaining any necessary permissions required to grant rights to ASM prior to submission.  


ASM acknowledges that no copyright protection attaches to Presentation Materials that were authored by U.S. Government Employees, so the abstract license does not apply in those situations.  However, all other provisions that attendee is required to agree to during the abstract submission process remain in effect.

 

Technical Support

If you have any questions regarding use of the abstract submission site please contact technical support:
Email: support@abstractsonline.com  | Phone: (217) 398-1792  | Fax: (217) 355-010