Poster Presenter Guidelines
The Poster Boards used at asm2014 have a maximum usable surface that is 40 inches (1.0 meters) tall by 88 inches (2.2 meters) wide. Posters can be any size up to this maximum.
During the abstract submission process the submitter must agree to place his/her poster on the assigned day and assigned poster board for the entire time allotted for viewing, and to remove it at the time specified.
If an abstract is accepted for poster presentation, information concerning the date, time and board number will be sent to the presenting author. Please note that the size of the meeting and the number of presentations do not allow poster presenters to make special requests for date or time of the presentation.
The General Meeting Program Committee has ruled that each presenter may present only one abstract at asm2014. An individual should never be listed as the presenting author on more than one abstract.
Discounted Poster Printing Through Call4Posters™
As a value added service, ASM is pleased to offer a discounted Poster Printing service called Call4Posters™. You will be able to easily create your poster using free templates, and have your poster sent hassle-free. Your poster will be professionally printed and proofed, and best of all, your poster will be waiting for you when you arrive at the meeting in Boston, Massachusetts. To access the Call4Posters website, please visit www.call4posters.com/asm. Please note, all Poster Presenters received a notification with their login and password to access the site. Poster Presenters may email email@example.com to have their notification resent to their attention.
Quartzy: Poster Networking Cards
Stand out and be remembered at asm2014--pick-up your Quartzy Networking Cards in Exhibit Hall B! So many posters, so little time! How can you ensure that people will visit your poster and remember your work after the conference? By giving out Quartzy sponsored Networking Cards, that’s how!
Quartzy.com, the world’s leading free online lab management platform, is providing 25 free networking cards to every poster presenter. These pre-printed 4" x 6" cards have your contact and poster information on the front, and poster abstract on the back.
You don’t have to do anything to have your cards printed—they will be ready to pick up from the Quartzy Counter in Exhibit Hall B, near the Poster Information booth.
Poster Hall Hours
Posters will be displayed in the Poster Hall in the Boston Convention and Exhibition Center, Exhibit Hall B durring the following times:
Sunday, May 18 | 8:00 a.m. - 4:00 p.m.
Monday, May 19 | 8:00 a.m. - 4:00 p.m.
Tuesday, May 20 | 8:00 a.m. - 3:00 p.m.
Posters must remain on display for the full day scheduled. As a presenter, you must be in attendance to answer questions about your abstract during your scheduled session presentation date and time.
Whether you are scheduled to present in the morning or in the afternoon, posters should be mounted on the assigned poster board between the hours of 7:00 a.m. – 8:00 a.m. on the scheduled day of your presentation. Posters remain on the boards for the full day assigned.
Please bring your notification letter to gain entrance to the Poster Hall, Exhibit Hall B, to mount or dismantle your poster (when the hall is closed to general attendees).
Set Up Time: Between 7:00 a.m. - 8:00 a.m. on the day that you present
Thumb Tacks/Push Pins: Will be available for all Poster Presenters inside of the Poster Hall, Exhibit Hall B
ONE PERSON: May accompany you to mount your poster
Complimentary poster storage is available for posters and poster containers only that will be located in the front of the Poster Hall, Exhibit Hall B. Please be sure that your poster and/or poster container is clearly marked with your name for you may leave it in storage at your own risk.
Location: Front of the Poster Hall, Exhibit Hall B
Procedure: Make sure you poster and/or poster container is clearly marked with your name
Storage: At your own risk
Posters must be dismantled on the day of your presentation between the following hours:
Sunday, May 18 | 4:00 p.m. - 5:30 p.m.
Monday, May 19 | 4:00 p.m. - 5:30 p.m.
Tuesday, May 20 _ 4:00 p.m. - 5:30 p.m.
Posters remaining on the boards after this time will be discarded.