Additional Registration Information

Criteria for Special Rates

Student and Postdoctoral
Registrants requesting student and postdoctoral fellow rates must provide either an eligible photo copy of a current University ID or a letter on University letterhead from the department chair, indicating your status and anticipated graduation date. Only pre-doctoral students are eligible for the student rate.

Member Rates
Your ASM membership number must be included in section one for registrants to be eligible for member rates. Membership is verified through the online registration process. ASM reserves the right to charge the higher non-member rate without notification if a member number is not included or cannot be verified. For membership information, please contact the Membership Department at 202-942-9319, or visit the membership section of the ASM website at www.asm.org.

Press Registration
Individuals wishing to register for the meeting as press representatives should contact Jim Sliwa of the ASM Communications Department 202-942-9297 at jsliwa@asmusa.org.

 

Cancellation Policies  

General Meeting
Oct. 31 – March 17, 2014
Mar 18 - Apr. 7, 2014
After April 7, 2014
  
Workshops    

October 31, 2013 – April 7, 2014
After April 7, 2014
  
Optional Fees    
Guest Registration
  
Refund minus $25 processing fee
Refund 50% of registration fee
No refunds will be processed
  
 
Refund minus $25 processing fee
No refunds will be processed
  

Fees for Guest Registration are non-refundable

Cancellations must be in writing and received by fax, mail, or email.
Fax: U.S. - 888-772-1888; International - 301-694-5124    
Mail: asm2014 Registration Cancellation, Experient Inc., PO Box 4088, Frederick, MD 21705    
Email: asm@experient-inc.com


Substitution Policy
Substitution of registrations is permitted prior to the conference and on site. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with that substitution as well as updating any contact information. Registration name badges are not transferable onsite.
 
Badge Policies
All badges must be picked up at Registration. Photo ID is required. For security reasons, all attendees are required to wear their badge for entry into session rooms. Please note that badges are the property of ASM and must be relinquished at any time at the discretion of ASM staff. It is your responsibility to ensure that you have your badge at all times. There is a charge of $100 for badge replacement. No exceptions will be made.

 

Attendee Badges

  • Access into all scientific sessions
  • Access to the Opening Reception and ASM Live
  • Access to the Exhibit Hall and Poster Sessions
  • Unlimited use of the courtesy shuttle
  • Continuing education credit

 

Guest Badges

  • Access to the Exhibit Hall and Poster Sessions
  • Unlimited use of the courtesy shuttle
  • May attend the Opening Session and Reception
  • Attendees wearing guest badges will not be permitted into scientific session rooms

 

Exhibit Hall Only Badges

  • Access to the Exhibit Hall
  • Attendees wearing Exhibit Hall only badges will not be permitted into the Opening Reception or scientific session rooms

 

Exhibitor and Exhibitor Attendee Badges

  • Entrance into the Exhibit Hall during installation and dismantling hours
  • Entrance into the Exhibit Hall two hours before the hall opens on Sunday, and one hour before the hall opens on Monday and Tuesday and allowed to remain in the hall one hour after it closes
  • Unlimited use of the courtesy shuttle
  • Attendees wearing exhibitor badges will not be permitted into scientific session rooms

 

Press Badges

  • Access into all scientific sessions
  • Access to the Exhibit Hall and Poster Sessions
  • Unlimited use of the courtesy shuttle
  • Members of the press must register for the meeting and pay the appropriate registration fee to receive continuing education credit

 

On-Site Registration Hours

Saturday, May 17:
   
Sunday, May 18:
Monday, May 19:
Tuesday, May 20:
7:30 a.m. - 12:00 p.m. (Workshop Registration)
12:00 p.m. - 8:00 p.m.
7:00 a.m. - 6:00 p.m.
7:30 a.m. - 6:00 p.m.
7:30 a.m. - 3:30 p.m.

 

Government Attendees
The Office of Government Ethics issued a proposed rule on September 13, 2011 concerning government employees’ accepting invitations from registered lobbyists and lobbying organizations for free attendance at “widely attended gatherings” such as conferences, seminars and other large meetings. The proposed rule contains certain exceptions to the limitations on accepting such invitations. Among the exceptions is for invitations from 501(c)(3) nonprofit organizations.


The American Society for Microbiology is a 501(c)(3) nonprofit organization; therefore, unless any agency specific limitations apply, invitations from the Society offered to government employees for attendance at Society events may be permissible under this proposed rule. If you are a government employee and would like further information, we suggest you consult the appropriate office of ethics within your agency.

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