Withdrawal of Abstracts
If an abstract must be withdrawn from consideration, the author must send a letter of explanation to ASM. Please email This e-mail address is being protected from spambots. You need JavaScript enabled to view it This e-mail address is being protected from spambots. You need JavaScript enabled to view it. Withdrawals of abstracts made after February 27, 2012 for general submission and April 10, 2012 for Late-Breaker submission can be subject to a penalty as described below.
Presenting Identical Material at a Different Meeting
NEW THIS YEAR! There are no restrictions on presenting an abstract at another meeting national or international prior to asm2012.
Penalties
Any author who withdraws an abstract after the published deadline of February 27, 2012 for general submission and April 10, 2012 for Late-Breaker submission, or who fails to present the abstract at the scheduled time and place during the General Meeting, may be prohibited from presenting a poster at any ASM sponsored meetings for the following three (3) years.
Notification of Penalty
A letter will be mailed to those who are subject to this penalty. Those who wish to dispute the penalty must do so in writing to the Program Committee. The letter must be addressed to:
Janet M. Mitchell, M.S.
Program Manager, General Meeting
ASM Meetings & Exhibits Department
1752 N Street, NW
Washington, DC 20036-2904
A response letter will be sent to the presenting author once the Committee has considered and acted on your exception request.
Advance Presentation Submission
A submission site will be available for speakers to submit their presentation in advance of the meeting. The presentation will be tested by Freeman, asm2012’s audio-visual provider, to make certain there are no compatibility issues. This will minimize any disruption during your presentation at the meeting.
In May, you will receive an email from the audio-visual provider with instructions on how to submit your presentation in advance.
You will still be required to bring a copy of your presentation to the meeting in the event that a back-up copy is needed.
